Invoicing for Contractors
Invoicing software for contractors that bills the moment work is done — then gets you paid.
The invoice is created the second a job is marked complete. Field service invoicing software that bills recurring contracts every visit, sends card and ACH links automatically, and lets a tech invoice from the truck. Built for HVAC, plumbing, electrical, cleaning — every trade that sends a bill.
Used by HVAC, plumbing, and electrical contractors who bill the day work is done — from a 10-tech shop to a multi-state franchise.
01 Contractor invoicing
Job done, invoice sent. Before the truck leaves.
Mark a job complete and the invoice builds itself from the line items, taxes, and deposits already on the job. A card and ACH payment link goes out by email or text — your customer pays from their phone before the crew is back on the road.
Bill to
Marina Heights HOA
Auto-created from Job #1042
Due
Jun 27, 2026
Net 30
Payment link
Pay with
Secure checkout · Stripe
02 Recurring invoicing
Set the contract once. It invoices every visit.
Per visit, weekly, monthly, or a fixed price each period — choose how a contract bills and FieldCamp generates each invoice automatically. Quarterly maintenance, weekly cleans, monthly retainers — billed and charged without anyone touching it. For big commercial jobs, bill in phases — 30% now, 40% at completion.
Billing type
Visit-based
Visits grouped into one invoice
Fixed price
Each invoice is a set amount
Invoice template
Invoice generated when visit completed
A separate invoice is created for each visit.
Automatic payment
Charge the customer’s card on file
First
May 28
Last
Nov 19
Invoices
13
03 Automated collections
Stop chasing payments. An agent does it for you.
An AI agent watches what’s overdue and follows up on its own — polite first, firmer later — over WhatsApp, SMS, or email. It re-sends the payment link, logs every reply, and stops the moment an invoice is paid. You see who’s been reminded without writing a single message.
Daily at 9:00 AM
“Find invoices overdue by more than 7 days and send reminder messages.”
INV-088 · Tan Residence
Overdue 9 days · WhatsApp
INV-091 · Sunrise Café
Overdue 14 days · SMS
INV-079 · Lim Holdings
Overdue — · —
Sent to Tan Residence · WhatsApp
04 Invoicing capabilities
Everything field service invoicing software should do.
Auto-invoicing, recurring contracts, and payment links are the core. Around them: progress billing, deposits, branded templates, accounting sync, and AI follow-up — all on the same invoice.
Auto-built from 6 line items · $1,240.00
Create & send
- Auto-create invoice on job completion
- One-click convert from estimate or job
- Send by email, text, or printed PDF
- Batch-send many invoices at once
- Line items, taxes, discounts, markups
- Deposits applied automatically
→ 13 invoices auto-generated
Recurring & progress
- Per visit, weekly, monthly, or annual billing
- Visit-based or fixed-price contracts
- Auto-send each generated invoice
- Progress / phased invoicing by percent
- Charge a saved card automatically
Paid· $1,240.00 · Visa ••42
Get paid
- Card and ACH payment links
- Pay online, in person, or by terminal
- Partial payments tracked to the cent
- Save a card on file for auto-charge
- Secure checkout powered by Stripe
INV-094 · payment synced just now
Templates & sync
- Invoice templates themed to your brand
- Your logo, colors, terms, and late fees
- Two-way QuickBooks & Xero sync
- Payments synced back to accounting
- AI agents chase overdue invoices
05 Faster contractor payments
Billing that pays for itself.
01
Cash moves the day the work does.
No end-of-week invoicing pile. The invoice and the payment link go out at completion, so money comes in while the job is fresh in the customer's mind.
02
Recurring revenue bills itself.
Maintenance plans, retainers, weekly routes — every visit turns into an invoice, charged to a card on file. Predictable revenue without the manual billing run.
03
Nobody has to chase money.
An AI agent follows up on overdue invoices over WhatsApp, SMS, or email — re-sending the link, escalating politely, and stopping the moment it's paid.
06 The rest of the platform
Invoicing is one piece. The rest fits the same way.
Quote, schedule, complete, invoice, get paid — one source of truth, configured around your business. Take the whole platform, or just the part you need.
07 Invoicing software FAQ
Invoicing software for contractors — questions, answered.
What is field service invoicing software?
Field service invoicing software turns completed field work into a bill automatically — pulling the line items, taxes, and deposits from the job, sending the invoice by email or text with a payment link, and tracking who has paid. FieldCamp creates the invoice the moment a job is marked complete, bills recurring contracts every visit, collects card and ACH payments, syncs to QuickBooks and Xero, and uses AI agents to chase overdue invoices.
Can it create an invoice automatically when a job is finished?
Yes. When a job or visit is marked complete, FieldCamp builds the invoice from the line items, taxes, and any deposits already on the job, and can send it automatically with a card and ACH payment link. Your customer can pay from their phone before the crew leaves the site.
Does it handle recurring invoicing for maintenance contracts?
Yes. Recurring jobs can bill per visit, weekly, monthly, or annually, as visit-based or fixed-price contracts. Each invoice is generated automatically and can be auto-sent and charged to a card on file — ideal for HVAC maintenance plans, weekly cleaning routes, and monthly retainers.
Can I collect a deposit and bill a large job in stages?
Yes. You can collect a deposit on an estimate before work begins, and it carries over to the invoice automatically. For large commercial jobs you can use progress (phased) invoicing — bill a percentage of the total at each milestone, for example 30% up front and 40% at completion, with the system tracking how much has been billed.
How do customers pay, and does it sync with QuickBooks or Xero?
Customers pay by credit or debit card, ACH bank transfer, in person, or on a terminal — through a secure checkout. Payments and invoices sync two-way with QuickBooks and Xero, so your books stay current without double entry.
Can it chase late invoices for me?
Yes. An AI agent finds invoices overdue past a threshold you set and follows up on its own over WhatsApp, SMS, or email — re-sending the payment link, escalating the tone over time, logging every reply, and stopping automatically once the invoice is paid.
Which trades use FieldCamp invoicing?
HVAC, plumbing, cleaning, electrical, pest control, landscaping, solar installation, property management, and more. Any business that bills for work done at a customer's location benefits from auto-invoicing, recurring billing, and payment links in one place.
Want invoicing built around your shop?
Book a fifteen-minute call. We’ll map how you bill today and configure the auto-invoicing, the recurring contracts, the payment links, and the accounting sync around it.
No demo deck. Just your business and ours.