Inventory Management
Know what’s on every truck — not just in the warehouse.
Real-time stock by warehouse and by truck. Set a reorder point and get a purchase order before you run out. Every part used on a job deducts automatically and flows into job costing and the invoice. Built for HVAC, plumbing, electrical, and every trade that rolls trucks stocked with parts.
Stock tracked by shops that never run out mid-job
from a single truck to a multi-warehouse operation.
01 Inventory tracking software
One parts list. Every location, in sync.
The warehouse and every truck share one inventory — no spreadsheets, no separate truck logs. See exactly what’s on Truck 3 versus the shelf, by SKU, quantity, and value, updated the moment stock moves.
R-410A refrigerant
Truck 3
Capacitor 45/5 µF
Truck 3
Air filter 16×25
Warehouse
1/2" copper fitting
Truck 1
Contactor 24V
Warehouse
02 Reorder points & restock
Set the floor once. Never chase stock again.
Give any part a reorder point — by truck or by warehouse — and get an alert (or a drafted purchase order) the moment stock crosses it. The restock agent can run this nightly on its own, checking stock against tomorrow’s scheduled jobs and drafting the PO for your approval.
Approve, edit, or send the purchase order straight to your supplier — and the moment it’s received, stock updates automatically.
✦ PO drafted · Approve to send
03 Job costing & invoicing
Every part used is already on the invoice.
Add parts to a job from the tech’s phone and stock deducts the moment it’s used — no double entry, no end-of-week reconciling. Cost and margin update on the job in real time and the parts flow straight into the invoice.
04 Inventory management software
Everything it takes to never run out mid-job.
Stock tracking, reorder automation, job costing, and reporting — all on the same record as the job, the invoice, and the technician.
Stock tracking
- Track parts by warehouse, truck, or job site
- Barcode / SKU lookup from the tech's phone
- Real-time on-hand quantity and value
- Stock history — every add, use, and transfer logged
- Low-stock and out-of-stock flags
Reorder & purchase orders
- Set reorder points per part, per location
- Auto-drafted purchase orders on threshold
- Nightly restock check by the AI agent
- Route POs to the right supplier automatically
- Receive stock and update quantities in one tap
Job costing
- Add parts to a job from the field
- Stock deducts automatically on use
- Live cost and margin per job
- Parts synced straight to the invoice
- Markup rules per part or per client
Reporting & control
- Stock value by location, live
- Usage trends by part and by job type
- Shrinkage and adjustment audit trail
- Multi-warehouse and multi-truck rollup
- Export for accounting reconciliation
05 Field service inventory
Why inventory belongs on the same platform as the job.
01
It's one inventory, not a warehouse list and a truck guess.
Most shops track the warehouse and hope the trucks are close. FieldCamp treats every truck as a location — so a tech can check stock on their own truck before they even leave the yard.
02
Reorder points do the watching, not you.
Set the floor once per part, per location. Stock crossing it triggers an alert or a drafted purchase order — automatically, on a schedule, without anyone walking the shelves.
03
Parts and cost are never a separate step.
A part added to a job deducts from stock and lands on the invoice in the same motion — job cost, margin, and billing stay accurate without a second entry.
06 Field service software platform
Inventory is one piece. The rest fits the same way.
Every feature is configured around your business and connected to the same data. Take the whole platform, or just plug in inventory.
07 Inventory management — FAQ
Inventory management software — questions, answered.
What is inventory management software for field service?
Inventory management software for field service tracks parts and stock across every location — warehouse and trucks — in real time. FieldCamp lets you set a reorder point per part per location, auto-drafts a purchase order when stock crosses it, and deducts stock automatically the moment a part is used on a job, syncing the cost straight to job costing and the invoice.
Can I track stock on individual trucks, not just the warehouse?
Yes. Every truck is its own inventory location, alongside your warehouse. A tech can see exactly what’s on their truck before leaving the yard, and stock transfers between the warehouse and a truck are logged and reflected instantly across the system.
How do reorder points and purchase orders work?
Set a reorder point for any part at any location. When on-hand quantity crosses that point, FieldCamp raises an alert or drafts a purchase order for your approval — the restock agent can run this check nightly against upcoming scheduled jobs. Once you approve and receive the order, stock updates automatically.
How does inventory connect to job costing and invoicing?
When a tech adds a part to a job from the field, stock deducts immediately and the part’s cost is added to that job’s cost and margin. The same line item flows straight into the invoice, with any markup rules applied automatically — no re-entering parts by hand.
Can inventory management run without the AI restock agent?
Yes. Reorder alerts and manual purchase orders work on their own — the restock agent is an optional layer that automates the nightly check and drafts the PO for you. You can review every suggestion, or let it run unattended and only see the ones that need approval.
Which trades use FieldCamp inventory management?
HVAC, plumbing, electrical, pest control, solar installation, landscaping, and any trade that stocks parts on trucks or in a warehouse. An HVAC shop, for example, tracks refrigerant and capacitors by truck, gets a reorder alert before a truck runs dry, and sees the part’s cost on the job the moment a tech logs it.
Ready to stop guessing what’s on the truck?
Book a fifteen-minute call. We’ll map your parts list, set reorder points by location, and show you how stock flows straight into job costing and the invoice.
No demo deck. Just your business and ours.